Job Description

JOB SUMMARY:

The Fleet Administrator executes operational and administrative tasks that support the Fleet Manager's directives.

ESSENTIAL FUNCTIONS

• Create & maintain accurate Fleet equipment records for additions & disposals (digital & paper files).
• Update Pending Purchases workbook
• Administer new equipment onboarding process, issue in-service work orders and activity assignments.
• Administer equipment disposal process, including the collection of tags, registrations, sunpass, epass, fuel cards, Samsara hardware, etc.
• Log in-service date on unit profile per applicable warranty policy.
• Upload support documentation of assets into NexGen & intranet.
• Communicate to Lift Plan team on new models to the fleet (for software updates).
• Apply for and manage title applications, title transfers, tags, registrations & their renewals & maintain accurate tag / registration roster.
• Log & account for dealer tag usage & other dealer related responsibilities.
• Communicate to Fixed Asset Accounting to add / remove assets on insurance roster.
• Administer the Marathon Fuel Card system vehicles, user pins, and fuel cards
• Administer the Fuel Master system vehicles & user pins.
• Administer the Sunpass and Epass account.
• Responsible for responding to fleet-related inquiries & requests from other departments & support of Fleet Analyst.
• Assist with Unit Audits and inventories.
• Administer the use of Fleet Management software (Samsara & Trucker Path) & its hardware installation.
• Receive and match purchase orders for the Fleet Department
• Administer navigation software for Sims
• Run Fleet related reports as needed.
• Perform other administrative tasks as assigned.
• Support all corporate departments such as Human Resources, Safety & Risk, Fleet Operations, Accounts Payable, Accounts Receivable, Sales, and Executive team. Respond to corporate requests in a timely manner
• Maintain an understanding of company policies and procedures. Review company handbook periodically to ensure accurate knowledge
• Maintain a safe and healthy work environment by establishing, following, and enforcing standards as well as all government regulations
• Create and nurture a positive work environment by treating others with mutual respect and concern.

REQUIRED SKILLS/ABILITIES

• Strong organizational skills
• Excellent customer services skills
• Excellent verbal and written communication skills

MINIMUM REQUIREMENTS

• Prior experience working in a fleet department or title clerk role preferred or office manager.
• Minimum 5 years office / clerical experience
• Valid Florida Drivers License.
• Must be legally authorized to work in the United States.

PREFERRED REQUIREMENTS

• Prior trucking / logistics experience preferred

PHYSICAL REQUIREMENTS

• Company maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. This is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check.
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.

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