Job Description

Job Description

Job Description

The People & Culture Coordinator supports the day-to-day functions of the People & Culture department and reports to the Director of People & Culture. The People & Culture Coordinator administers health and welfare plans, serves as a liaison between team members and insurance providers, and provides administrative support in areas such as record-keeping, HRIS management, and reporting. The People & Culture Coordinator delivers customer service to Wedgewood Weddings team members companywide.

Principal Duties and Responsibilities

Benefits Administration:

• Administer health and welfare benefit plans across multiple states, including processing enrollments, changes, and terminations; ensure compliance with state-specific regulations, coordinate with insurance brokers and vendors, manage COBRA notifications, and verify dependent eligibility to maintain accurate records and timely payroll
• Manage the relationship with the company’s health insurance broker, including coordinating renewals, resolving escalated issues, and ensuring timely communication of plan updates and changes
• Monitor average hours worked by team members to assess and maintain benefits eligibility in compliance with ACA and company policies
• Coordinate benefits processing through payroll and insurance providers to ensure accuracy and compliance
• Serve as the liaison between team members and insurance providers
• Assist in the annual benefits renewal process by analyzing plan options, gathering employee feedback, and providing input to support decision-making with brokers and leadership
• Coordinate and manage the annual open enrollment process, including communication, system set-up, and support for team members throughout the enrollment period
• Assist with 401(k) plan administration, including team member enrollments and responding to general plan-related inquiries

Leave of Absence & Worker’s Compensation:

• Maintain accurate personnel records in ADP, including payroll, benefits, leave status, and compensation data
• Manage leave of absence requests in accordance with federal and state laws (e.g., FMLA, CFRA, PFL), ensuring proper documentation, tracking, and communication with team members and supervisors
• Administer workers’ compensation program by coordinating claim reporting, maintaining communication with injured employees, tracking return-to-work status, and working with insurance carriers and third-party administrators to ensure compliance and timely resolution

Reporting & Compliance:

• Maintain and update new hire documentation to ensure compliance with state-specific employment laws, including required notices, forms, and policy acknowledgments
• Prepare and distribute weekly, monthly, and quarterly HR activity reports
• Audit and maintain electronic I-9 forms
• Manage labor law poster compliance by ensuring all locations have up-to-date federal, state, and local postings in accordance with regulatory requirements
• Support Affordable Care Act (ACA) compliance by maintaining accurate benefit eligibility data and assisting with annual ACA reporting and filings (e.g., 1095-C, 1094-C)
• Verify the accuracy of Form 5500 filings by reviewing benefits data and coordinating with third-party administrators or brokers to ensure timely and compliant submissions

Other:

• Respond to internal and external HR-related inquiries
• Provide customer service support to all Wedgewood Weddings locations
• Perform other duties as assigned

Skills, Knowledge & Abilities

• Strong verbal and written communication skills
• Excellent interpersonal and customer service skills
• Exceptional organizational skills and attention to detail
• Knowledge of human resources principles, practices, and procedures
• Effective time management and ability to meet deadlines
• Ability to work efficiently in a fast-paced environment
• Proficiency in Microsoft Office Suite
• Experience with ADP (preferred)
• Hospitality or customer service background (preferred)

Physical Requirements

• Prolonged periods of sitting and computer work

Enough about you; this is what you need to know about us: We're a family-owned business that's been revolutionizing the wedding industry since 1986. Everyone knows weddings are stressful, and that's where we come in! With 70+ venues coast to coast and growing, we offer beautiful locations and stress-free planning with our all-inclusive packages. Our expert team specializes in handling all the logistics, meaning clients can sidestep the headaches of planning a wedding.

We're a team of hospitality enthusiasts who do whatever it takes to create flawless, fun, and unique events. Our goal? Delivering the best value, service, and convenience to every client, every time. That's why we hire people who are passionate about making each celebration truly special.

Pay Rate: $70,000 - $75,000

Full Time/Benefits Eligible

Why choose us:

• You’ll love the competitive pay ; favorable bonus plan; PTO; paid holidays; sick leave; medical, dental, vision, accident and life insurance; a company funded health reimbursement account; or our 401(k) with company match.
• Growth-oriented culture – thrive in our dynamic "have fun" environment, with 80% of General Manager and Regional Manager positions filled through internal promotions.
• Highly recommended workplace : 90% of our full-time team members endorse us as a great place to work, thanks to our collaborative culture and focus on employee satisfaction.

Are you ready to join our team and revolutionize the wedding industry? Come grow with us and make every day a celebration!

Wedgewood Weddings provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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