Job Description
Location: Oklahoma City, Oklahoma
Department: Grants Administration
Location Name: 2600 NE 63rd Street
Wage Max: 81,936.00 Annual
Wage Min: 70,330.00 Annual
Position Type: Full-Time/Exempt
Shift: 8:00 AM to 4:30 PM
SUMMARY:
This evolving position is located in the Operations Division with the Oklahoma City-County Health Department (OCCHD). The employee is primarily responsible for coordinating program evaluation and performance measurements for all work proposed under the Centers for Disease Control (CDC) Strengthening U.S. Public Health Infrastructure, Workforce, and Data Systems grant and researching, writing, assisting and collaborating with the organization to identify grant opportunities from federal, state, local, nonprofit organizations and foundations, public and private sector to support the mission of OCCHD. The employee will facilitate progress reporting, use of grant performance measures, internal evaluation activities, collaboration with national partners on evaluation and participation in relevant national organizational and workforce assessments and work with the Grants Manager to develop high quality proposals that meet the needs of our community; partners with finance to develop budgets, budget narratives, and financial reports; and collaborate with Data Analytics and Evaluation to analyze program data and outcomes for use in communication with funders. This position is responsible for OCCHD reaccreditation efforts and annual reporting requirements.
PRINCIPLE DUTIES AND RESPONSIBILITIES: This is a summary of the duties and responsibilities commonly found within this classification. All employees must maintain a commitment to the OCCHD's mission, vision, and strategic goals. This position is continually evolving and is not meant to be all-inclusive as other duties and responsibilities may be assigned.
This position functions at the program management level (Tier 2) as defined by the Council on Linkages Core Competencies for Public Health Professionals with a primary focus on the following Domains:
Data Analytics and Assessment Skills
Communication Skills
Public Health Sciences Skills
Policy Development and Program Planning Skills
Community Partnership Skills
Management and Finance Skills
ESSENTIAL JOB FUNCTIONS:
- Manage data including gathering, assembling, analyzing, and interpreting statistical data.
- Provide quality assurance for data sets.
- Apply statistical theory to collect, organize, interpret, and summarize numerical data to provide usable information.
- Assists in developing and maintaining comprehensive databases for workforce development grant for OCCHD.
- Serves as member of a liaison team with the users and providers of data in the community.
- Assisting in coordinating the work of interdisciplinary teams in the intervention and control and the collection and analyses of data to describe these events.
- Evaluate changes and updates to source data systems.
- Operating a personal computer.
- Preparing reports and training end-users on reports and dashboards.
- Ensure policies and procedures relating to managing sensitive data are followed.
- Use project management tools and best practices to manage projects.
- Providing public health education through reports, meetings, and presentations.
- Generating documents and reports as requested by the Division Manager and Executive Team
- Complete and maintain documentation for projects assigned.
- Generate studies, reports, correspondence, and memorandum.
- Coordinate and communicate with personnel assigned to projects assigned.
- Oversee OCCHD's grant cycle and manage the development and collaboration around high-quality grant proposals, including but not limited to research, writing narratives, coordination with other teams, proofreading, and editing.
- Proven ability to successfully meet deadlines.
- Provide project management, ensuring that project stakeholders have reviewed and submitted feedback on proposals in a timely manner, and obtaining final approval.
- Assembling & submitting grant requests, including letters of support, proposals, & presentations.
- Editing and proofreading grant proposals and other communications to detect and correct errors in spelling, punctuation, and syntax; and to improve clarity and readability.
- Condensing population/patient statistics into persuasive visual or written formats for grant applications.
- Prepare letters of inquiry, grant proposals and narrative reports for a variety of funders – tailoring writing to suit major institutional foundations, government agencies, and foundations.
- Complete project status reports as requested by supervisor.
- Researches and identifies government and private funding prospects.
- Monitor, track, and analyze existing grants in collaboration with the Division Manager and through
- Finance for payment monitoring, invoicing, and reconciliation.
- Support identification and development of grants.
- Researches and identifies potential government and private funding projects.
- Secures application materials, information and supporting documents in response to solicitations.
- Generates revenues for OCCHD programs and services through timely submission of well researched, well written and well documented grant proposals.
- Writes to government, foundations, and other funders with approval from supervisor.
- Monitors funding implementation and ensures compliance to grant proposals with grantor standards and requirements.
- Responsible for developing, evaluating, and monitoring grant program.
- Identifies funding opportunities and new program areas to match OCCHD priorities using research tools.
- Monitor, track and analyze successful and unsuccessful submissions and propose methods for quality improvement.Responsible for oversight for accreditation renewal process.
- Oversee the PHAB Reaccreditation and annual reporting process and submissions.
- Driving to off-site locations to perform job duties as needed.
- Completes required training in support of duties and responsibilities of this position.
- At the direction of OCCHD Chief Executive Officer and Chief Health Officer or designee, the incumbent will be assigned a variety of specific job duties and responsibilities as a member of the OCCHD
- Emergency Preparedness and Response Program Team (i.e., Bioterrorism Response Program). Also, as a member of the OCCHD Emergency Preparedness and Response Team, the incumbent is required to complete all necessary responder training and may be designated as a member of the first-responder team.
- In accordance with our designation of a PHAB Accredited health department and explicit commitment to a culture of continuous quality improvement, employees will receive Quality Improvement (QI) training deemed necessary by their supervisor.
QUALIFICATIONS/REQUIREMENTS:
- Master's degree in Public Health or related field with emphasis in Biostatistics with experience utilizing statistical analysis software (SAS) or
- Bachelor's degree in Public Health or related field with emphasis in Biostatistics with experience utilizing statistical analysis software (SAS)
- Experience with SQL and R preferred
- Valid Oklahoma driver license required
LEVEL 1 - Two years of experience applying statistical theory to public health data preferred (BA) or one year of experience (MA), pay grade 14
LEVEL 2 - Three years of experience applying statistical theory to public health data required (BA) or two years of experience (MA), pay grade 15
LEVEL 3 - Four years of experience applying statistical theory to public health data required (BA) or three years of experience (MA), pay grade 16
SKILLS AND ABILITIES:
- Skill in manipulating data, using Access, Excel, Epi-Info, or SAS
- Knowledge of Biostatistical techniques
- Knowledge of laboratory methods and investigative techniques
- Ability and willingness to use a personal computer and required software
- Ability and willingness to develop databases for data collection
Ability and willingness to coordinate the work of others
- Ability and willingness to communicate with persons both orally and in writing using tact and diplomacy
- Ability and willingness to maintain confidentiality
- Ability and willingness to develop and maintain effective working relationships
- Ability and willingness to follow safe working practices and procedures
- Ability and willingness to assume responsibility for work product
- Ability and willingness to follow established policies and procedures
WORKING CONDITIONS:
- Primarily indoors in climate-controlled building
- No smoking or use of non-smoking tobacco products is allowed at any time while conducting OCCHD business or in OCCHD vehicles or on OCCHD property
- No use of cell phones or the use of electronic wireless communications devices used to write, send or read a text-based communication while driving a motor vehicle on OCCHD business
- Subject to driving to off-site locations in varying weather to perform job duties
- Subject to exposure to infectious diseases
- OSHA category: performs tasks that involve no exposure to blood, body fluids, or tissues
PHYSICAL REQUIREMENTS:
- Arm/hand steadiness and digital dexterity enough to operate a personal computer, and perform other essential functions of the job
- Vision enough to read hand- or machine-generated data, instructions, markings, labels, etc.
- Flexibility and coordination enough to operate a motor vehicle as needed
- Speech and hearing enough to communicate in public presentations, face-to-face, and via telephone
- Flexibility and coordination enough to bend, stoop, stand and walk to perform tasks such as filing and retrieving documents and delivering supplies weighing up to 35 pounds
WORKING RELATIONSHIPS:
This position requires frequent contact with employees at all levels. Frequent external contact with personnel at all levels of other agencies and with the public are associated with this position. The employee may be required to deal with temperamental people on occasion.
SUPERVISION GIVEN AND RECEIVED/ACCOUNTABILITY: This employee is under the supervision of the immediate supervisor. Work product is subject to both specific and general review. Although this position has no direct accountability for any money or materials, the employee may make recommendations which result in the expenditure of significant funds.
CONDITIONAL: Employees who fall into the following categories are in conditional employment positions: a) Chief Executive Officer and Chief Health Officer; b) Senior Executive Team, Executive Team and Leadership Team employees who serve at the pleasure of the OCCHD Chief Executive Officer and Chief Health Officer; c) certain other OCCHD employees whose salaries, benefits, and/or overhead are based on available funds such as, but not limited to, revenue generating contracts, grants, or fee-for-service revenue. In other words, this means that if the funding or the program is terminated, cancelled, or non-renewed, your employment terminates automatically. This position may be partially or fully funded by a grant.
OTHER DUTIES AND RESPONSIBILITIES:
- Must have an operating vehicle available for use when field duties are required
- Will be compliant on recommended immunizations required by the CDC as a healthcare worker and as defined within the scope of Emergency Response within 30 days of hire. Exceptions accepted with documented medical or religious accommodation. OCCHD will provide vaccinations at no charge to employees.
- May be required to work outside of regular business hours or assigned shift hours due to job responsibilities
BENEFITS:
As an employee of the Oklahoma City-County Health Department, you will enjoy comprehensive benefits which consists of:
- 15 days per year of annual leave
- 15 days per year of sick leave
- 15 paid holidays annually
- A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible medical spending account
- A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.
- Retirement plans: Defined Contribution Plan and 457 Deferred Compensation Plan
Interested candidates should apply online at . Select Careers at the top of the web page, select Current Jobs, select the position you are applying for, and select "apply". You will be directed to our Career Center. Get started by uploading your resume with your profile. Otherwise, click "skip" to continue. The first step is to register with the Career Center, again you will click on apply for an active position. You may search for open positions by name or select "show all positions." You may select "view" to read the details regarding the position. Again, you will click on "apply now". You will be directed to the second step of the application process. Please complete the entire application. Do not substitute a resume for your employment history. You may attach a cover letter, resume, and an official transcript, if applicable. You will save and complete your application. You will be directed to the final step of answering job specific questions, if applicable. Once you have finished the process, you should receive a message stating, "Successfully applied". You will also receive an email stating your application has been received for the position you selected. If you do not receive this message, then there has been a step not completed. You will need to review your record. The position will be open for 30 days or until filled. Please be advised that applications will periodically be considered, as such this position could be filled any time before the closing date.
Successful candidate subject to background check, reference verification and drug screening.
AA/EOE
recblid y23cre6qmu7cwlde59vz17qby7zk2s
Oklahoma City County Health Department
Job Tags
Full time, Work at office, Local area, Immediate start, Flexible hours, Shift work,